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Create a productive work environment

Reassuring your workforce

Health, safety and wellbeing in the workplace is a constant issue. But especially at times of uncertainty or crisis.

Employees want reassurance that procedures, policies and technologies are in place to make the workplace as safe as possible.

They want to feel confident that their health and wellbeing are prioritised. And that starts with the right tools.

Digital transformation has been at the top of the business agenda for years. COVID-19 simply sped up the process.

While many businesses initially rushed to adapt to mass remote working, the transition proved fruitful for businesses and employees alike.

Employers saw the financial and productivity benefits of having people work from home, and employees remained as productive as ever (but with a better work/life balance).

But remote working isn’t for everyone and isn’t a one-size-fits-all solution for the future of working and employer health and safety.

For you, this means creating an adaptable workplace that works for everyone, everywhere.

Using data to drive change

According to our Future Ready report, more businesses are investigating how they can support flexible and remote working practices in the long-term.

Bridging the gap between the office and home requires secure connections, mobile devices, and cloud-based applications. With these, employees can safely and productively work from anywhere, anytime.

But what about the office environment?

For the office environment, you need to know how employees use, navigate and interact with each other in that space. And this can be achieved through real-time worker insights.

Using digital workplace analytics, you can monitor the entire workplace — from social distancing to occupancy levels. You can combine this technology with wearable devices, desk-booking systems and cameras to get a complete view of health and safety in the office.

To maximise security, you can use the insights gleaned from data and trends to create new office policies, helping to meet the health and safety standards of both government and employees.

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Identifying health risks quickly and privately

If an employee is unwell and comes to the office, you need to know as soon as possible to resolve the problem.

Using cameras equipped with thermal imaging technology you can remotely monitor your staff or visitors’ skin surface temperatures before they enter your office.

The information is discreetly delivered to a secure console — and because the cameras don’t use facial recognition, you protect the person’s privacy as well.

This technology uses automatic alerts, and no contact is required to capture the data, ensuring you and your employees maintain social distancing.

Bringing global connectivity to the home

Your remote employees need reliable, high-speed access to key applications and information, but when they’re relying on connections at home, productivity suffers.

With your workforce increasingly dispersed, a dedicated ethernet connection, can provide the coverage and speed you and your employees need.

Building fixed and/or robust wireless networks

Managing bandwidth and creating flexible, accessible networks is one of the biggest challenges for businesses, especially for remote working. Not only are employees trying to stay connected with each other, but they are also trying to handle customer communications in new ways.

Whether it’s fixed voice and data connectivity that provides secure and reliable connections, or a network that can handle high traffic and wide-area data transfer, how you keep your employees and customers connected depends on your business’ individual needs.

For example, a Software-defined Wide Area Network (SD-WAN) provides a virtual layer over an existing network. Using it, you can manage and prioritise network traffic, as well as allow employees to securely connect to business applications, whether they’re using MPLS, LTE or their home broadband.

If your business is more reliant on mobile connections, or have employees in the field, then a Mobile Private Network (MPN) will give you access to a dedicated business network, allowing your employees to stay connected over a 4G or 5G connection.

Telecoms managements

Flexible, resilient and secure communications that can connect a global, remote workforce are the hallmark of a future business.

The right telecoms management solution can help you to easily adapt and expand your telecommunications network. Giving you control and easing the management needs of the entire environment.

If your business grows and new devices are introduced, you can adapt to changes and make more informed decisions concerning the future of your business’ communications strategy.

This is particularly important for businesses trying to balance a hybrid work model.

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Businesses can’t afford to put employee training on hold or stop on their mission to create a better working culture no matter what challenges they face.

If anything, these things become more important in times of crisis or uncertainty.

For some, this means changing their culture around remote and flexible working. With that comes a need to focus on what’s important for employees.

For instance:

Do they have access to the training and development resources they need?

Are they getting the necessary level of support?

Do they have the right equipment? (Mobile devices, applications)

This is a big part of improving and changing the culture of a future-ready business.

Here are a few things to consider:

Increasing training for employees

When rolling out remote working solutions, or new health and safety policies, keep in mind the training your employees may need.

If you’re introducing new policies and procedures (like desk space booking, for example) do your employees understand how to do it and the reasons why you’re doing it?

Informal support for remote employee welfare

Employee welfare is always important, but if employees are working away from colleagues, some will begin to feel isolated and cut off.

For some, it can be a struggle to adapt.

Whether it’s setting up informal weekly chats, video meetings, or just calling people to talk, you need to set up the networks to ensure your employees remain connected.

Collaboration

The way we think about collaboration in the future will be more around ensuring employees can communicate with colleagues and customers from anywhere.

So you need to ensure you provide the latest cloud-based collaboration tools that allow them to work together easily while maintaining high levels of security.

For example, building unified communication networks that can consolidate your communications network so it can be managed and monitored from a central, secure location.

Mobility

Employees are now expected to be available to customers (and colleagues) wherever they’re working.

To be effective today, they need to be connected not only to each other, but to business applications and information in real-time so they can quickly deal with enquiries, or collaborate on projects.

This means employees now expect access to devices and real-time collaboration tools that allow them to be flexible and access the information they need, exactly when they need it.

Having the right mobile strategy in place is crucial.

Not only in terms of remote connectivity, but also in terms of providing suitable hardware to employees and ensuring they use it properly.

With an Enterprise Managed Mobility solution your business can manage and maintain the way employees use mobile devices.

Always making sure the tools, technology, processes and policies they use are up to date and allowing them to remain productive, wherever they’re working.

Creating confidence with health and safety technology

If your business is ready to start getting employees back to the office (or are starting to plan for a safe return) you need confidence in the solutions, and the management you’ll deploy.

Vodafone Business’ digital health and safety solutions include everything from heat detection cameras and workplace monitoring, to AI assistants and worker insights to create a complete health and safety solution — one that keeps your business running and your employees safe.

We can work with you to understand your business’ individual challenges and needs and help you reduce the risk across your work environment.

Whether you’re trying to get people safely back to the office, prepare for the reopening of your retail space, or get a construction site back up and running, we’ve got digital health and safety solutions that can be deployed across any industry. We also offer tailored solutions and a range of flexible networks and systems.

If you need custom mobile applications built and deployed, need to create an analytics platform to get better data from worker insights or are looking to introduce AI assistants to keep employees informed, we’ve got solutions that can help.

At Vodafone Business, we can give you a complete physical network, which can be rolled out on a global scale to connect your entire workforce in a secure, safe and reliable way.

Whatever the future of your business looks like, get in touch and let’s see how we can help you prepare for it.

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